TERMS & CONDITIONS

Registration Fees

All registration prices listed are in U.S. dollars and are per person. If you are registering other people, please make sure they review the Terms & Conditions. Conference registration is outlined on the AALL conference registration page.

We invite you to join AALL today to unlock member pricing and take full advantage of all the benefits that come with membership.

Retired individuals and students may register for the full Conference at discounted rates. If a member, eligibility is based on AALL membership type. Proof of eligibility will be requested for nonmember retired or student rates.

Full Conference Registration Includes:

Access to all Conference general sessions and educational programs
Admittance to the Exhibit Hall
Access to educational program materials
Access to exhibitor showcases
Admittance to the Opening Reception
Access to preconference workshops (pre-registration required; additional fees may apply)
Access to CONELL, library tours, and SIS ticketed events (pre-registration required; additional fees may apply; space is limited to AALL members only)
Access to Conference coffee/refreshment breaks

Additional Registration Items

The following additional registration items must be purchased by June 27, 2025. Please note that you must be registered for the full Conference or a Saturday Single-Day to attend CONELL or any preconference workshop. For any SIS events and library tours, you must be registered for the full Conference or for the day of the event (single-day registration) to attend.

Available to AALL members only: CONELL, SIS ticketed events, Library Tours.

Library tours are offered during the Annual Meeting to showcase a variety of local libraries. Government-issued photo IDs are required for all tours. Advance registration is required on a first come, first served basis. Due to the limited availability of spaces for most tours, please sign up for only one tour. Participants will be sent additional information regarding meeting locations and times closer to the Conference. Tours are subject to cancellation if there is insufficient registration.

Association Luncheon tickets for Tuesday, July 22 at 12:45 p.m. should be purchased by June 27 with a Full Conference registration or a Tuesday Single-Day registration. A limited number of tickets will be available for purchase on-site. Current AALL Champion Members will receive a complimentary Association Luncheon ticket, and will be contacted to confirm their attendance, or they may contact [email protected] to register.

Tickets for Guests

Full conference registrants or eligible Single-Day registrants may purchase Opening Reception and/or Association Luncheon tickets for guests (fee required, see detailed outline on the AALL conference registration page).

Guests may not include someone who works within the legal information profession, would otherwise have reason to be a member of AALL or have previously been a member, or would attend the conference for professional reasons. AALL reserves the right to review eligibility of any guest registration. Guests of Conference attendees are also subject to the Health and Safety Requirements and the Meetings and Events Code of Conduct outlined in the Terms & Conditions. Guest tickets do not include access to Conference programs, meetings, workshops, SIS events, or library tours.

Special Registration Packages

Single-Day registrations are subject to the following terms and rates outlined on the AALL conference registration page. Single-Day registrations will have access to the following on the selected day only: Conference general sessions and educational programs; the Exhibit Hall; educational program materials; Conference coffee/refreshment breaks. Single-Day registrants may add CONELL, a preconference workshop, AALL Conference event(s), SIS event(s)**, and Library Tour** tickets on the selected day only.

**CONELL, SIS Events and Library Tours are open to AALL members only.

Exhibit hall-only registrations are limited to exhibitors and guests and are valid from Sunday, July 20 to Tuesday, July 22. These passes allow access to the exhibit hall only. Exhibit hall-only registrants do not have access to Conference programs, meetings, workshops, SIS events, library tours, the Opening Reception (ticketed event), or any events held outside the Exhibit Hall. AALL reserves the right to limit the number of exhibit hall-only registrations that may be purchased.

Payment Policy

Registration fees apply to the individual and cannot be shared among people from the same organization. Registrations received without payment will be held until payment is received. Payment must be received in full by the Conference date to guarantee entry at the event. Eligibility will be verified for registrations at discounted member rates and nonmember retired/student rates.

Accessibility Needs

Please indicate on the registration form if you require auxiliary aids, mobility assistance, and/or other services. You may be contacted for additional information, as needed. You may also contact us at [email protected] to discuss further.

Confirmation

All registrants will receive confirmation/receipt of registration by email. If you do not receive confirmation, please contact Customer Service at 1.877.737.0555 or [email protected].

No Waitlist

All registrations will be processed in the order in which they are received. Once a ticketed workshop or event is full, registration will be closed for that workshop or event. Waitlists will not be maintained. Do not plan on attending a preconference workshop or an event unless it appears in your registration confirmation. If you choose to pay by credit card, your card will be charged only for those items for which you receive a confirmed registration. If you make payment by check after an event is closed, your check will be deposited and a refund of the registration fee for the closed event will be mailed after the Annual Meeting & Conference.

Badge Credentials

Registration credentials will not be mailed. When you arrive at the Annual Meeting, proceed to the AALL registration desk to pick up your Conference badge. PLEASE NOTE: If you request to be invoiced for payment, receipt of full payment is required to ensure access to the Conference (see Over/Under Payments below).

Cancellations & Refunds

Cancellations and refund requests must be made in writing and emailed to [email protected].

Date Cancellation Received	Cancellation Fee
Before June 27, 2025	Full refund minus the $150 cancellation fee
After June 27, 2025	No refund

Refunds will not be given for no-shows or late cancellations. Refunds will be issued in the method of original payment after the Annual Meeting & Conference. No refunds will be issued after June 27, 2025.

AALL reserves the right to cancel preconference workshops, programs, and events if there is insufficient registration or for any other reason. AALL is not responsible for cancellation charges assessed by airlines, hotels, or travel agencies, or other losses incurred due to cancellation of preconference workshops, programs, and events.

Substitutions

Substitutions from the same organization are welcome, however the substitute’s registration fee will be adjusted if a nonmember replaces an AALL member. To request a substitution, please submit a written request to [email protected]. On-site substitutions are accepted only if the original registrant has not already checked in to the Conference.

Over/Under Payments

If your registration confirmation shows a balance due, your badge will be held for you at the Registration Desk pending remittance of the balance. A check or purchase order for the balance should be mailed (along with a copy of your confirmation) to AALL Registration, c/o American Conference Institute, 2 Park Avenue, 20th Floor, New York, NY 10016 by June 27, 2025; or you may call 1.877.737.0555 and authorize the amount to be charged to a credit card.

Health and Safety

The responsibility for a healthy and safe event environment is shared by every Event Participant. Event Participants must adhere to and abide by health and safety protocols implemented for the Event including as they may be modified. Any Event Participant who is feeling unwell should not attend the Event. Event Participants may wear a face covering based on personal preference.

By attending the Event, Event Participants acknowledge and agree to the contagious nature of any communicable disease and voluntarily assume the risk that they may be exposed to or infected by any such communicable disease by attending the Event.

Meetings and Events Code of Conduct

The American Association of Law Libraries (AALL) is committed to providing a safe, welcoming, and harassment-free environment for all participants attending in-person and virtual programs and meetings regardless of race, color, religion, gender, age, national origin, disability, sexual orientation, or gender identity. Participants include, but are not limited to, AALL members, attendees, speakers, volunteers, guests, exhibitors, AALL staff, and service providers.

AALL seeks to provide an environment free from any form of discrimination, intimidation, or harassment of participants at programs/events or on AALL social media channels and community platforms related to those meetings. This includes offensive verbal comments related to race, color, religion, gender, age, national origin, disability, sexual orientation, or gender identity; inappropriate use of sexual and/or discriminatory language, gestures and imagery in public spaces or presentations, deliberate intimidation, stalking, following, harassing photography or recording, inappropriate physical contact, unwelcome sexual attention, and sustained disruption of presentations during sessions, in the exhibit hall, or at other events organized by AALL throughout an in-person or virtual meeting.

All participants are expected to observe the rules and behaviors in AALL’s Meetings and Events Code of Conduct as well as the Harassment and Bullying Free Environment Policy at all Conference venues and Conference-related events, including online venues and Conference social events. Participants asked to stop an uncomfortable, hostile, or harassing behavior are expected to comply immediately.

AALL reserves the right to take any action deemed necessary and appropriate, including immediate removal from the meeting without refund, in response to any incident of unacceptable behavior experienced virtually or in-person.

Please review AALL’s Meetings and Events Code of Conduct and Harassment and Bullying Free Environment Policy in full for more information.

Promotional Activities

All registered attendees (members and nonmembers) are prohibited from promoting products, services (sold to law libraries), and any sales-related activities during the Conference at all Conference venues. Promotional activities of this nature are restricted to exhibiting organizations only.

By registering for this Annual Meeting & Conference, consent to receive Conference-related communications in addition to sharing your contact information publicly on attendee rosters. You will have the ability to withdraw your consent at any time by contacting [email protected].

Photos and Video

By attending the Annual Meeting & Conference, you agree that AALL, its employees, contractors, and volunteers, may photograph, videotape, or audiotape you during the Conference and related activities. Your photo, video, audio, likeness, or image may be used by AALL for promotional or related purposes with no remuneration to you.

Other Ways to Register

Email: [email protected]
Phone: 1.877.737.0555

Questions

If you have any questions about the AALL Annual Meeting & Conference, including registration policies or procedures, please contact us at 1.877.737.0555 (between 8:30 a.m. – 5:00 p.m. EST) or [email protected].

American Conference Institute acts on behalf of the American Association of Law Libraries in managing aspects of the AALL Annual Meeting & Conference.